Treasury Department


The activities expected from the Treasury Department covers a wide range of functions, from basic bookkeeping to providing information and assisting manger in making strategic decisions. At the base level, your bookkeeper will be responsible for all the day-to-day transactional accounting for the business. This will include the tracking of all transactions and the management of any government reporting. In larger organizations this role will extend right through to preparing the financial statements with an external auditor engaged for assurance purposes. The finance department is also responsible for management of the organization’s cash flow and ensuring there are enough funds available to meet the day-to-day payments.

The Treasury Department

All the taxes generated by businesses and individuals within the municipality are paid directly to Central Government or its agencies. The Council does not have a share in this wealth though a number of discussions have been held with the Government in this regard. To cater for the funding of municipalities the Government promulgated the Rating Act of 1995. The rates are property tax imposed on all immovable property plots, farms, lots, houses, factories, shops, etc. within the municipality. In the determination of rates the Council is partly guided by the Town Planning Scheme which demarcate the property uses into different zones. These zones include; residential, commercial, industrial, public use, etc. and each zone is rated differently.

Functions of the Department are..

Rates Income

The treasurer's department is solely responsible for ensuring that all rates are billed correctly and sent to the correct ratepayers at the beginning of the financial year

- It ensuring that all rates are paid as and when they become due

- If, any ratepayers default, the department is responsible for ensuring that they are followed up on.

- The department is also responsible for ensuring that all user fees are billed on time and paid

- It is also supposed to chase after non-payers and ensure that they pay for services rendered

Applying for Rates instalment agreement with us

We will ask you for some information so that we can be able to process your application:

  • Your working phone Number
  • Your National Identity Number
  • You Bank Number

You can apply in person or through email () ((+268)2416 2531, (+268)2417 1281, (+268)2417 1432)

Financial Management

Budgeting One of the most important concepts of financial management is budgeting. Spending money without a plan or without regard to your sales can lead to overspending, missed bill payments and decreased profits. Create a master budget each year for your business that includes income and expense projections, a cash flow statement, a balance sheet and a profit-and-loss statement. Perform a budget variance analysis each month or quarter to determine if your budget projections were accurate or if they need to be adjusted.

Financial Reporting To make the most effective decisions regarding marketing, distribution strategies, pricing, hiring and other aspects of your business, you’ll need accurate information regarding how each decision you make might affect your bottom line. Accurate and regular financial reporting helps you know exactly where you stand financially, how different areas of your company and different initiatives are performing and what your resources are. A balance sheet lets you see your company’s assets and liabilities at any time. Cash flow reports tell you if you can pay your bills on time or if your collections process is inefficient. Knowing your available credit and what your interest costs are provide important information about your purchasing power and profit margins. municipality.

Cash Flow Management A common reason small businesses struggle or fail is poor cash flow management. Even when income is greater than expenses, you still might find yourself short of cash and unable to pay bills if you don’t time the receipt of your sales invoices with the due dates of your bills. Accurate and timely cash flow statements help you avoid production shut-downs, loss of customers and damage to your credit.

Tax Planning Without proper planning, you will pay more taxes than you need to and risk fines, penalties and liens. Effective tax planning can help you reduce payroll taxes, lower your income tax liability, avoid paying sales taxes late and avoid surprises that arise when you are hit with tax bills larger than you expected. Work with a tax expert to minimize your tax liabilities and meet you obligations on time.

Debt Service The more debt you carry, the more interest you pay, raising your overhead costs and lowering your profits. Even if you have no problem paying your credit card bills or loan amounts, high debt can lower your credit score, potentially decrease your ability to get more credit when you need it, and raise the interest rates you’ll have to pay on future borrowing. Effective financial planning includes monitoring your debt and managing it on a regular basis.

Areas of focus are:

The main areas of responsibility includes the following:

  • Budgetary control of Council’s annual estimates
  • Procurement of all goods and services in accordance to the various legislation governing procurement at the Municipal level
  • Payment of service and goods as they become due
  • Properly accounting for the services and goods in the Council’s financial management system
  • Managing and safeguarding all Council’s fixed assets